Critical Thinking in Leadership

Guidelines for Travel Expenses
 

Travel Guidelines & Expense Report:  Word Format | PDF Format

The following are the travel expense guidelines for the 2007-2008 Critical Thinking in Leadership (CTL) grant expenses.  The “Critical Thinking in Leadership Report” should be submitted with appropriate receipts to Project Director, Glynis Holm Strause, within two weeks of each approved activity to assure a timely reimbursement.

 

The following trip expenses are eligible for reimbursement:

Lodging reimbursement requires an itemized hotel bill at a per diem of not more than $85 (exceptions approved by Glynis Holm Strause).  State tax will not be reimbursed.  Therefore, the applicant should present a “Hotel Occupancy Tax Exemption Certificate” at the time of hotel registration.

 

Travel is reimbursed for airfare or private vehicle ($.485 per mile) to and from the city of departure and the city of destination calculated using the State Comptroller’s Mileage Website:

http://ecpa.cpa.state.tx.us/mileage/Mileage.jsp

 

The participant may be reimbursed for mileage that exceeds what is listed on the website if the additional mileage is itemized on a point-to-point basis.  Other travel expenses (i.e., airport parking and taxi or shuttle) qualify for reimbursement.  Rental car expense will qualify for reimbursement with prior approval of the Project Director.  It is recommended that you use a compact or full size car.  A van may be rented for 5 or more to travel.  Receipts are required.

 

Meals are reimbursed at a per diem of no more than $30.  Receipts are required for reimbursement.  The $30 per diem allowance is allocated based on the time the employee leaves campus.

 

Departure from the city limits or airport:
 

Before 8:00 a.m. or return is after 8:00 a.m., you may submit a receipt for breakfast.

Before Noon or return is after 1:00 p.m., you may submit a receipt for lunch.

Before 5:00 p.m. or return is after 7:00 p.m., you may submit a receipt for dinner.

 

Please keep a copy of your submitted CTL Travel Expense Report for your records.

 

A signed, completed Critical Thinking in Leadership Travel Expense Report with required receipts should be mailed to:

 

                   Glynis Holm Strause

                   Coastal Bend College

                   3800 Charco Road

                   Beeville, TX  78102

 

 

Expense Report:  Word Format | PDF Format